Reclaim.ai
Summary
Your calendar fills up on its own — meetings, pings, last-minute blocks — and the focused work you planned for Tuesday afternoon gets pushed to Friday, then off the week entirely. Reclaim.ai exists to fight that drift automatically, replanning your day around tasks, habits, and meetings without you touching the calendar each time.
Reclaim operates as a scheduling agent: you feed it your tasks, tell it how long each needs and when it must ship, and it finds open time on your Google Calendar, defends it, and moves blocks when something higher-priority lands. The habit system works the same way — daily exercise or a weekly review gets a protected slot that yields to real urgency but snaps back when the calendar clears. For distributed teams, meeting scheduling via smart links routes around each person's defended focus time rather than just their raw availability. The ceiling appears when you need scheduling logic that crosses tools — Reclaim does not natively pull tasks from Jira or Linear without integration setup, and the self-hosted option does not exist, so teams with strict data residency requirements are blocked before they start.
Bottom line: Reclaim earns its place for a remote-first team defending focus time across time zones — but if your task source of truth lives in a project management tool Reclaim does not connect to, you will spend more time syncing systems than the tool saves you.
Pricing Plans
Subscription- Free Tier
- You can set up habits (recurring time blocks for exercise, lunch, or deep work), use up to three smart meetings, and connect one task management tool.
Lite
Lite is available for any single user at no cost to help you take back control of your calendar with essential smart time blocking features.
- Smart scheduling for tasks, up to 3 habits with flexible scheduling, scheduling links for external booking, smart 1:1 meeting scheduling, buffer time automation, travel time detection, and basic analytics
Starter
Starter is for teams with up to 10 seats who are looking to optimize their meetings and get more focus time on the calendar.
- The Starter plan removes the key free tier restrictions: unlimited habits, unlimited smart meetings, and multiple task integrations
Business
Business is for teams with up to 100 seats, and is the most popular plan for companies who are prioritizing productivity and work-life balance for employees.
- Business adds team features: team analytics to understand how your organization is spending its time, priority support, and administrative controls
Enterprise
Enterprise is for teams of more than 100 seats, for organizations who need enterprise-grade support & security.
- There's no user limit, and you gain advanced security features like single sign-on (SSO), SCIM user provisioning, and domain capture. Dedicated success managers and premium support are standard. This tier makes sense for large organizations that need to scale intelligent scheduling across multiple departments while maintaining compliance and control
View full pricing on reclaim.ai →
Pricing may have changed since last verified. Check the official site for current plans.
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Pros
Sign in to edit- Autonomous task scheduling that replans around new meetings as they land, so you are not manually rebuilding your week every time a calendar conflict appears.
- Habit system that yields to real urgency but automatically reclaims the slot afterward, which means recurring commitments like focused review time survive a chaotic week instead of disappearing entirely.
- Smart meeting scheduling links that route invites around each participant's defended focus blocks, so a 1:1 invitation does not silently land in the middle of someone's only uninterrupted work window.
- Team scheduling features built for distributed teams and time zone complexity, so coordinating across locations does not require back-and-forth email threads to find a slot that works for everyone.
- API access for teams that need to push task or scheduling data from external systems, so Reclaim can sit inside a broader workflow rather than requiring manual data entry.
Cons
Sign in to edit- Google Calendar is the only natively supported calendar provider — teams on Microsoft 365 or Outlook cannot use Reclaim at all, and this is not a configuration problem; it is a hard product boundary that sends those teams to competitors like Motion or Clockwise.
- Task integration depth varies by source: if your tasks live in a project management tool without a direct Reclaim connector, you are maintaining a separate task list inside Reclaim or building a custom sync, which adds overhead that erodes the time-saving premise.
- No self-hosted option exists — all calendar data flows through Reclaim's infrastructure, which is a non-starter for organizations with data residency requirements or policies against third-party calendar access.
- Team-level scheduling controls and admin features are paid-only, so a team evaluating Reclaim on the free tier will not see the features that justify the switch from manual scheduling until they have already committed to a paid plan.
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About
- Platforms
- There is no native iOS or Android app at the moment. Instead, Reclaim offers a progressive web app (PWA) that you can install on your phone. The PWA behaves like a mobile app, though offline functionality and push notifications may be limited compared to native apps.
- API Available
- Yes
- Self-Hosted
- No
- Last Updated
- 2026-06-01T14:28:38.118Z
Best For
Who it's for
- Many solo users can start with the free or lower-priced plan to test smart habits, task scheduling, and calendar sync. Small teams usually get more value from paid plans because features like team scheduling, shared availability, and admin controls become more relevant
- Tech startups and remote teams where efficient scheduling is critical
- Someone working a corporate job, among a larger team, who wants to defend more of their time and wants a faster way to set up meetings internally
- Teams with back-to-back meetings seeking to protect deep work time
- Organizations focused on improving work-life balance and reducing burnout
What it does well
- Task-driven individual contributors like developers, designers, writers, and analysts who live in task managers but struggle to find focused time benefit from task integration
- Distributed teams dealing with time zone complexity and asynchronous coordination get significant value from Reclaim's team scheduling features
- If you have repeatedly tried to maintain routines like daily exercise, regular breaks, or weekly reviews but your calendar keeps overriding them, Reclaim's habit system provides structural support
- Busy professionals and managers scheduling multiple one-on-one meetings across distributed teams
- Organizations implementing focus time initiatives and meeting optimization programs
Integrations
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Score draft OKRs against SMART criteria and the outcome-not-output rule, with suggested rewrites for each failing key result.
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Frequently Asked Questions
- Is Reclaim.ai free?
- Reclaim.ai is a paid tool. A 14-day free trial is available.
- Is Reclaim.ai open source?
- No — Reclaim.ai is a closed-source tool. Source code is not publicly available.
- Does Reclaim.ai have an API?
- Yes. Reclaim.ai exposes a developer API. See the official documentation at https://reclaim.ai for details.
- When was Reclaim.ai released?
- Reclaim.ai was first released in 2019.
- What platforms does Reclaim.ai support?
- Reclaim.ai is available on: There is no native iOS or Android app at the moment. Instead, Reclaim offers a progressive web app (PWA) that you can install on your phone. The PWA behaves like a mobile app, though offline functionality and push notifications may be limited compared to native apps..
Hours Saved & ROI Stories Community
Sign in to contributeBe the first to contribute. Concrete time/cost savings, with context. e.g. "Cut my code review backlog from 4h to 45m per week."
Reclaim.ai is a calendar automation tool that watches your Google Calendar and autonomously schedules, protects, and reshuffles time blocks for tasks, habits, and meetings. The core workflow is straightforward: you set priorities and deadlines on your tasks, configure habits with minimum and ideal durations, and Reclaim continuously replans your day as new meetings land or existing ones move. It operates in a loop — when a conflict appears, it does not wait for you to fix it.
The differentiating feature is the combination of task scheduling with habit defense. Most calendar tools let you block time manually. Reclaim treats habits as flexible but persistent commitments: your lunch break or morning workout holds its slot when the calendar is open, yields when a genuine conflict arrives, and automatically reschedules rather than vanishing from the week. The meeting scheduling layer extends this outward — shared availability links and team scheduling features route meeting invites around each person’s defended blocks, so the 1:1 you book does not quietly eat someone’s only deep work window.
Reclaim fits best where the calendar is Google Calendar, the team is distributed, and the primary scheduling pain is back-to-back meetings eating focus time. It breaks — or forces manual workarounds — when task data lives in tools without a native Reclaim integration, when your organization requires data to stay on-premises (no self-hosted option exists), or when scheduling logic needs to span multiple calendars from different providers. Teams with those constraints typically either maintain a parallel manual system or move to a more configurable workflow tool that trades calendar intelligence for broader integration depth.