Receipt-to-Expense Review Pack

# Receipt-to-Expense Review Pack

Extract expense evidence, reconcile totals and prepare a reviewable ledger.

1Overview

A normalized expense row, discrepancy list and source references.

2Requirements

Provide receipts and the organization’s expense rules; posting or accounting decisions require the responsible reviewer.

3Steps

1. 1. Preserve the original receipt and extract vendor, date, currency, items, tax and total.

2. 2. Represent money in exact decimal strings or integer minor units.

3. 3. Reconcile the extracted components and flag unreadable or inconsistent values.

4. 4. Map categories only from supplied rules; leave unsupported classifications unresolved.

5. 5. Export the review ledger with receipt references and obtain approval before posting to financial systems.

4Worked example

6. Input

```text Receipt: notebook 8.00, pens 2.00, tax 0.80, USD total 10.80. Category policy not supplied. ```

7. Expected result

```text Ledger row: subtotal USD 10.00; tax USD 0.80; total USD 10.80; arithmetic reconciled. Category: unresolved pending policy. Posting status: not posted; source receipt required for approval. ```

5Acceptance checks

Exact reconciliation passes without inventing a category, deductibility decision or compliance certification.

6Limits

The pack supports evidence preparation. It does not certify compliance, provide tax advice or connect to a bank.

7Suggested tools

• Your AI assistant: Normalize and explain receipt evidence
• LibreOffice or your document editor: Reconcile and review the expense ledger